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Major Archive File Relocation for Liverpool City Council

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The decision by Liverpool City Council (LCC) to move their entire archiving file storage for Adult and Social Care from a building identified for demolition to a new warehouse created the huge task of packing, labelling, moving and unpacking all of the archive files.

Paul Tinsley, Commercial Operations Manager for The Removal Team (TRT), worked closely with LCC’s team to ensure the smooth move of over 2,000 linear metres of files stored in the Long Lane depot. ‘The archive move was on a large scale. Added in to the planning was the potential problem that a file may have been needed at a short moment’s notice by the court during the move process which made the planning aspect critically important in terms of the labelling system of the packed crates being fully effective at all times during the move,’ says Paul.

The relocation, which took a month in planning and three weeks to execute, required up to 15 staff working on the move at any one time. TRT packed, labelled, relocated and unpacked over 4,000 crates during the move process.

Attention to Detail

It was critical that all the archive files needed to be packed in sequence and each crate labelled so that when the crates were delivered to the new warehouse they were unpacked in their correct place. Any failure to do this would have meant the potential future problem of having to look through the entire archive to find any requested file. This in theory could have held up any court process possibly incurring in-house costs further down the line.

Relocation Completed on Time

The completion of the relocation was done so as planned and on time. Paul Tinsley said, ‘The client and I were extremely happy with how the move process went. There were some minor problems which are expected on moves of this scale, however, these were quickly resolved and the overall project was deemed a massive success.’

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